Led by Artistic Director Peter C Brosius and Managing Director Kim Motes, Children's Theatre Company (CTC) is the nation’s leading theatre for multigenerational audiences and is one of the 20 largest producing theatres in the United States. A winner of the Tony Award for Outstanding Regional Theatre, CTC creates extraordinary theatre experiences that educate, challenge and inspire young people. It has set standards of excellence in the quality of its productions, commitment to new work, and innovative education and community partnerships.
CTC is dedicated to increasing equity, diversity and inclusion in our audiences, our programs and in all of our hiring for staff, artists, and recruiting of board members. CTC is committed to a future where our theatre is a home for all people, all families, and is truly reflective of our community.
Information on Internships can be found here.
Assistant Production Manager
Design and Digital Assistant
Assistant Technical Director
Director of Community Partnerships and Inclusion
Front of House Associate
Ticket Office Associate
Assistant Production Manager
• Support of creative teams and production process including writing and processing contracts, processing payments, assisting with travel and meeting schedules, assisting with creation of production and technical calendar.
• Office support including correspondence, filing, book-keeping, tracking production budgets, monitoring expense projections, and processing payroll as needed.
• Attend production meetings and run-throughs. Cover or attend technical rehearsals and preview performances. Liaise with creative team in the absence of Production Manager.
• Attend production department head meetings and postmortems. Take notes and distribute.
• Production manage selected productions and projects, including facilitating communication between creative team and production staff, organizing residencies of creative teams, and organizing design presentations.
• Assist with organization and logistics for touring and transfer productions, including creating technical riders, coordinating trucking, and liaising with venue staff.
• Assist with organization and logistics for internal special events and projects, including annual gala fundraiser.
• Manage day-to-day development and implementation of health and safety program, including stocking supplies, research and implementation of new policies, and scheduling and documenting safety training for staff.
• Coordinate outside rentals. Work with other departments in planning and executing rental events. Answer inquiries and estimate costs. Coordinate in-house elements of rental for client. Act as CTC point person at major rentals.
• Experience in production management office as intern or assistant
• Proficient in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat
• Knowledge of OSHA requirements and proficiency in AutoCAD 2010 or later desirable
• Requires excellent organizational, problem solving, and communication skills
• Valid Driver’s License
Email letter of interest and resume, in pdf format, with “Assistant Production Manager” in the subject line to Ellen Baker, Production Manager, at email@example.com on or before July 1, 2018.
Process high volume of company-wide invoices and purchase orders for accounts payable. Support accounting office by working with and supporting Payroll Administrator and Director of Finance. Maintain good, open communications with all departments to process and manage any issues regarding accounts payable, accounts receivable, payroll, and general office management. Work with and assist Director of Finance on other projects/tasks as needed.
• Sort and match purchase orders to incoming invoices and other audit-approved support documents
• Process departmental/account allocations for shared vendors (i.e. copiers, telephone, postage)
• Input A/P into Great Plains Dynamics and post batches for Director of Finance
• Distribute payments by mail or disburse to department heads
• Reconcile monthly vendor statements to posted entries; resolve discrepancies; keep all vendor accounts current
• Follow up with CTC department heads regarding outstanding and/or missing purchase orders
• When necessary, obtain 1099-misc and other relevant tax forms for independent contractors
• Return w-9 and new account applications to vendors as requested
• Disburse approved petty cash and mileage reimbursements to CTC staff and artists
• Work with other departments to prepare a bi-weekly deposit and deliver to bank.
• Process and reconcile staff credit card purchases to monthly statements
• Maintain file of current employee credit cards and vendor purchasing cards
• File all A/P: purchase orders, invoices, and checks and verify compliance to standards set by auditors
• Track fiscal year-end invoices and coordinate efforts with department heads to ensure accurate inclusion of all fiscal year-end liabilities
• Aide Director of Finance during month-long annual audit preparation and on-site visit by auditors: pull test work documents, prepare spreadsheets, and update Accounting Procedures
• Collect and file W-9 forms for all national independent contractors paid through A/P
• Collect and file the appropriate international tax forms for independent contractors outside the U.S.
• Update spreadsheet of payments made to independent contractors throughout the calendar year
• Prepare 1099Misc and 1042S forms for filing to the IRS and recipients in accordance with the IRS’s timeline
• Make corrections/amendments as required
• Order supplies for and maintain office equipment for 4th floor administration offices
• Meet with potential office supply and equipment vendors; analyze cost-benefits, set up new accounts.
• Provide new staff with training in purchasing and other CTC accounting procedures
• Communicate with insurance vendor and maintain documents for new driver additions, certificates of liability coverage requests, reporting incidents, etc
• Assist staff-members with reporting expenses to grant-makers (i.e. DOE) as needed; pull filed P.O.’s, invoices, and statements and copy when requested by auditors or internally for reports
• Support Payroll Administrator, and Director of Finance as needed and perform back-up duties as directed
• Perform some Accounts Receivable functions, including but not limited to, the invoicing and payment collection of building rental contracts
• Distribute the daily mail
One to two years’ experience in accounting or bookkeeping required. Experience in a non-profit arts organization preferred.
Bachelor’s degree in Accounting or related field required.
Experience with Microsoft Office suite, including Excel, Word and Outlook. Familiarity with accounting software such as Microsoft Dynamics GP and/or Tessitura a plus.
Accurate, detail-oriented, organized, technical aptitude, time management, customer service, ethical, inclusive, self-motivated, problem solving
Design and Digital Assistant
In collaboration with the Director of Communications and Marketing and the Design and Digital Content Manager, this position is responsible for creating exceptional collateral that promotes CTC’s programming. This position will primarily split their time between graphic design and videography. The graphic design work will be focused on creating collateral for print advertising and mailing, social media, website and related platforms. The video work will be of shooting and editing relevant footage. This position reports to the Design and Digital Content Manager.
• Create, using brand guidelines and institutional standards, multimedia design collateral including advertising, promotional materials, signage, invitations, publications, as well as creating digital collateral for the website, emails and social media
• Generate video content including shooting footage, interviewing artists and editing footage
• Collaborate closely with the other departments at CTC such as Development and Education to develop collateral for their projects
• Offer input on strategy, show positioning, messaging and related subjects in conjunction with the rest of the CTC marketing team
• Design degree, or similar, with 1-3 years demonstrated accomplishments
• Experience working in, or supporting, arts or educational programming is preferred but not required
• Ability to excel in both collaborative and self-directed projects
• Technical Skills, including expertise in Adobe Creative Suite required; experience with design for web and mobile applications desirable.
• Strong typographic ability and attention to detail; experience managing commercial print production.
SKILLS AND ABILITIES
• Proficiency in Microsoft Office essential. Proficiency in Adobe Creative Suite essential. Knowledge of web, social media and email tools and technology strongly desired.
• Experience with marketing email systems, integration with database or sales system preferred.
• Experience with non-linear video editing software; Premiere Pro preferred.
• Experience with online form building and PCI compliant data management.
• Communication – Excellent oral and written communications skills.
• Adaptability - Ability to quickly shift direction and focus to respond to changing market conditions, workplace or new opportunities.
• Time Management - Ability to manage the available time to organize and complete work efficiently and effectively within given deadlines.
• Decision Making – Ability to make critical decisions while following company procedures.
• Client-Oriented - Ability to see internal departments such as fundraising or new play development as clients that need to be served at a high level while still managing the needs of the marketing department
Please send a cover letter and resume to Andrew Robertson, Director of Human Resources at firstname.lastname@example.org. Please include the name of the position(s) to which you are applying in the subject line of the email.
Assistant Technical Director
The Assistant Technical Director is responsible for assisting the Technical Director in the preparation and organization of technical information pertaining to the scenery of any given production, through collaboration with the design team and the other production departments, working from knowledge of standard theatrical technical design.
• Draft technical drawings for all scenic elements based on the designer drawings, using AutoCAD 3D modeling, so they can be built by the shop staff or by subcontracted labor.
• Solve technical and design challenges using a wide variety of construction materials and methods used in the theater to implement in technical designs.
• Assist with budgeting and cost estimating of labor and materials for each production.
• Assist in managing shop workflow, so that a variety of projects can be done cooperatively and efficiently.
• Order materials and supplies for the Scene Shop.
• Attend weekly production meetings and assist the Technical Director with communicating production information to the scenic designer and Scene Shop Staff.
• Attend technical rehearsals and notes sessions as needed.
• Lead strike and load-ins as needed.
• Archive information about each production and on the theatrical venues for future reference.
• Assist in managing the scene shop personnel to promote a safe, healthy, and productive working environment.
• Bachelor’s Degree with 5 years or more of experience in regional theater or commercial scenery production, M.F.A. in Technical Direction or related field preferred, or a combination of equivalent experience and training. Experience with IATSE crews is a plus.
• Proficient in AutoCAD 2016 or later, Microsoft Office (Word, Excel, Outlook), basic Photoshop skills.
• Requires excellent organizational, problem solving, and communication skills.
• Working knowledge of construction drafting techniques, simple engineering, and structures.
• Working knowledge of basic scenic carpentry, welding, rigging, sewing, hydraulics, pneumatics, and theatrical automation to draw upon for creating technical designs.
• Ability to lead and/or supervise crews of carpenters to get work done efficiently and safely.
Full time, exempt. Includes comprehensive benefits plan.
APPLICATION DEADLINE AND START DATE:
Applications accepted until the position is filled. The projected start date is June 1.
Email letter of interest and resume, in pdf format, with “ATD” in the subject line to Andrew Robertson, Director of Human Resources, at email@example.com
• Work with Production Manager in development of all costume budgets, including materials, labor, stock and equipment budgets on departmental and on show by show basis. Oversee tracking of expenditures for materials and labor and update projections monthly.
• Complete material and labor estimate for each design prior to build period.
• Work closely with Costume Designer and Production Manager to accomplish desired designs within established budget.
• Create project calendars and make all work assignments to shop staff on show by show basis.
• Work with shop staff to determine best approach to realizing designs to meet artistic goals, production deadlines and budgets.
• Hire, schedule and oversee staff to meet production and budget goals and deadlines.
• Review and approve staff timecards for payroll.
• Conduct performance reviews with costume and wardrobe staff.
• Oversee safe operation, maintenance and repair of costume shop facilities and equipment.
• Establish and maintain high quality standards for all work produced in the costume shop.
• Order and shop for materials and stock as needed to meet production needs.
• Attend production and staff meetings.
• Facilitate rehearsal process by providing rehearsal garments and accessories, attending rehearsals and run-throughs as needed prior to tech week.
• Attend technical dress rehearsals and previews as assigned. Take and distribute notes.
• Work with Stage Management and Wardrobe Supervisor to create costume plots, piece lists and dressing lists.
• Work with Wardrobe staff to create care and maintenance instruction lists for costume pieces.
• Schedule designer shop visits.
• Work with Stage Management to schedule all costume fittings for actors.
• Supervise creation of all costume archives and show documentation.
• Serve as costume coordinator in the absence of a costume designer on all remounted productions. Responsible for selecting materials and supervising re-creation of original designs.
• Supervise understudy fittings and make decisions on how to best represent the design.
• Work as needed with other department heads on production pieces with departmental overlaps.
• Co-ordinate Curtain Call Ball (development gala fundraiser) costume design, acquisition and fittings.
• Facilitate costume needs for all PR/Marketing, Development and other organizational requests when possible.
• Oversee production and acquisition of costumes and accessories for Theatre Arts Training Junior and Senior Intensive Productions. Supervise staff and interns working on education productions.
• Research and recommends equipment and facility improvements for capital expenditures.
• Create and maintain a positive and supportive work environment for designers, staff and guest artists.
• Minimum of five years of experience as Costume Director or Shop Manager.
• Facility with Word, Excel, Outlook, Photoshop or Paint Shop or equivalent.
• Experience in all aspects of costume production, management, budgeting and scheduling including draping, knowledge of fabrics, dying and wig techniques. Extensive experience managing people. Valid driver’s license.
• Ability to engender a positive workplace environment. Strong ally and advocate for costume designer. Problem solver with creative and innovative solutions.
CTC is dedicated to increasing equity, diversity and inclusion in our audiences, our programs and in all of our hiring for staff, artists, and recruiting of board members. CTC is committed to a future where our theatre is a home for all people, all families, and is truly reflective of our community. We are also committed to providing a work environment that is free from discrimination. CTC prohibits discrimination in employment against any employee or job applicant because of that person’s race, color, creed, religion, ancestry, sex, national origin, disability, genetic information, age, sexual orientation, gender identity, gender expression, marital status, familial status, veteran status, status with regard to public assistance, membership in a local human rights commission or any other legally protected status.
Director of Community Partnerships and Inclusion
• Economic Status
• People of Color
• People with varying abilities
• Sexual Orientation and Gender Identity
• Economic Status
• People of Color
• People with Disabilities
• Sexual Orientation and Gender Identity
DESCRIPTION OF MINNEAPOLIS AND THE TWIN CITIES METRO AREA
• Lead, develop and implement ACT One vision that aligns and supports CTC’s Strategic Plan 2020
• Build collective institution-wide and community-wide strategies that support ACT One
• Promote and foster CTC’s commitment to a climate of equity and inclusion
• Partner with Development to identify grant funding for key ACT One projects such as the ACT Pass program, Sensory Friendly programming, etc.
• Provide staff leadership to the Diversity, Inclusion and Human Capital Committee of the Board of Directors to achieve Strategic Plan 2020 and ACT One vision
• Implement activities to increase participation rates by four targeted communities of ACT One (LGBTQ, Communities of Color, Low Socio-economic, People with Disabilities) each year that results in measurable increased representation on staff and stage, as volunteers and as audience members.
• Implement accessible program services for people with disabilities
• Oversee the Howard Fellow including the application process, selection process, development of the year long experience and evaluation
• Develop framework of community partnership models of engagement at CTC to ensure meaningful, mutually beneficial partnerships
• Engage key organizations serving targeted ACT One audiences and implement programs that are relevant to those communities
• Increase the number of partnerships involved in the life of the theatre and identify funding sources for these efforts where applicable
• Devise strategies and opportunities for deeper engagement of leaders within key communities
• Recommend as appropriate, prospective Board of Directors members from key communities
• Participate in and advise on recruiting efforts for hiring to ensure a diverse applicant pool for every position in the organization
• Provide tools and strategies for managers as well as ongoing training on diverse recruiting and hiring
• In partnership with HR, develop and manage strategies for creating a more inclusive culture at CTC
• Determine internal employee involvement in ACT One efforts; develop and encourage appropriate staff committees and groups to increase staff participation in ACT One
• Develop and implement professional development for staff related to creating a diverse and inclusive organization
• Implement and lead assessments and evaluations that measure quantitative and qualitative progress of ACT One initiatives regarding audience, staff and volunteers and provide reports and analysis based on findings
• In partnership with Marketing and Audience Services, devise ways to measure the diversity of the audience and the degree to which we provide an inclusive experience for our audiences
• 7+ years of experience in non-profit administration; experience in an arts and culture organization a plus
• Experience working on issues of equity, diversity and inclusion with demonstrated success in creating a more inclusive organization; in-depth knowledge of the benefits of diversity; commitment to consistently developing a higher level of cultural competence
• Experience building significant community partnerships; community organizing experience a plus
• Leadership of institutional initiatives and/or new program development
• Experience collaborating with a team, building consensus, in an environment that is responsive to needs and assets of multiple stakeholders
• Experience building meaningful, mutually beneficial community partnerships
• Experience working with diverse communities (LGBTQ, Disability, Low Income, Communities of Color); in cross-cultural competencies, equity/social justice work
• Grant and budget management experience
• Outcomes-driven project management
• Strong interpersonal skills; listening skills and high emotional intelligence
• Gifted facilitator and convener; proactive leadership and communication skills
• Ability to identify partnership and collaboration opportunities
• Ability to align CTC mission with diverse community organizations and interests
• Ability to help others identify opportunities for increased diversity and inclusion efforts in their work
• Consensus building approach to organizing community partnerships and programs
• Ability to manage cross-departmental priorities, manage and resolve conflicts, facilitate constructive dialogue
• Attention to details: budget management, grant reporting, data collection
• Perseverance and resiliency
• Data analysis and survey development
• Ability to speak languages in addition to English a plus
• Knowledge and experience with Excel, Word, Powerpoint is required; knowledge of Tessitura and Sharepoint is a plus
Front of House Associate
FLSA Status: Non-Exempt
Work Schedule: Varies due to performance schedules
To provide excellent customer service and assist the rest of Front of House staff in ensuring that productions and events are safe, entertaining, and efficiently run. While the primary duties of this position will be front of house to start with, all employees will also be cross-trained in a variety of different departments including ticketing, safety and security, and events.
• Assist in making sure the lobby, theatre, and concession stand are set up before patrons arrive.
• Provide friendly service to patrons as they arrive, tear/scan tickets, help patrons find their seats, direct them to restrooms, answer questions about the theatre and shows, help with late seating, and watch the house for any general issue that arise before and during the performance.
• Work assigned concessions lanes and gift shop prior to the show, during intermission and post show in a quick and efficient manor while making accurate transactions using the Square sales system.
• Assist in making sure that the patrons all leave the theatre safely post performance. Help clean the theatre and restock concessions and gift shop for the next performance.
• Represent Children’s Theatre Company at both internal and external events as requested
• Attend trainings and meetings as required
• Perform other duties as assigned by the House Manager and/or Performance Supervisor.
• Project the brand image of CTC through actions and behaviors at events and at the theatre
Must be able to work independently and self-motivate. Must be able to lift and move items (program boxes, concession boxes, merchandise, etc…) up to 50lbs, assist patrons up and down steps repeatedly, and stand for long periods of time. Must have a willingness to wear the required uniform (CTC provided shirt) Applicants must be at least 18 years old.
Positive, calm, professional attitude with pleasant disposition and a desire to be a team player. Excellent customer service and management skills with the ability to communicate effectively with a diverse group of people. Good attention to detail and sound decision making ability during all types of situations, including ones involving high stress and emergencies. Must be able to work independently and self-motivate. A passion for the arts is a plus.
• Customer service experience including working with diverse groups of people
• Previous ushering or customer service experience in a non-profit or arts organization.
Skills & Abilities:
• Ability to quickly learn institutional programs such as Square and Paycom.
Certificates & Licenses:
The position is required to be certified in CPR/AED/First Aid. Training is provided for candidates who do not already possess this certification.
MUST be available at least two weeknights and one weekend day during the run of performances.
Please send a cover letter and resume to Andrew Robertson at firstname.lastname@example.org. Please include the title of the position to which you are applying in the subject line of the email.
Ticket Office Associate
Children’s Theatre Company (CTC) is seeking qualified candidates for the position of Ticket Office Associate. This is a part-time position with occasional evening and weekend hours required.
Provide service to customers in a manner consistent with the high quality performance and service standards of the Theatre by following customer service policies and procedures. Process single ticket, season ticket, and Theatre Arts Training class orders over the telephone, through the mail, and at the ticket office.
- Answer ticket office phone lines and help patrons in person at the ticket office in a pleasant and timely manner, providing a consistently high level of customer service.
- Process single ticket, season ticket, student matinee payments, and Theatre Arts Training orders by phone, mail or in person.
- Do external telemarketing calls to renewing subscribers.
- Complete necessary data entry, paperwork and procedures for accurate record-keeping and sales.
- Accurately process all forms of payment for reservations, including occasional cash transactions.
- Represent Children’s Theatre Company at both internal and external events as requested
- Attend trainings and meetings as required.
- Provide additional ticket office and marketing support as required.
Preferred candidates will have a professional attitude with pleasant disposition and a desire to be a team player. Candidate must be articulate and have excellent customer service skills with the ability to communicate effectively with a diverse group of people, as well as good attention to detail and sound decision making ability.
Experience with computerized ticketing system (preferably Tessitura) and phone sales preferred. Experience with Microsoft Office products including Word and Excel a plus. Previous experience in an arts organization a plus.
High school diploma or equivalent required.
SKILLS & ABILITIES:
Must show a willingness to learn new technology and adapt easily to system changes.
MUST be available at least 12 hours per week; availability must include at least one weeknight AND one weekend day. Flexible night and weekend availability preferred.
SEND RESUME AND COVER LETTER TO:
Andrew Robertson – Director of Human Resources: email@example.com. Please include the name of the job or jobs to which you are applying in the subject line of your email.
We are committed to diversity in the workforce and are an equal opportunity employer. We are also committed to providing a work environment that is free from discrimination. CTC prohibits discrimination in employment against any employee or job applicant because of that person’s race, color, creed, religion, ancestry, sex, national origin, disability, genetic information, age, sexual orientation, gender identity, gender expression, marital status, familial status, veteran status, status with regard to public assistance, membership in a local human rights commission or any other legally protected status. We do require a full background check for all of our employees.